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Since 1980, Sun & Ski Sports has been an inspiring adventure. We are a specialty outdoor retailer inspiring you to let adventure into your life confidently through exceptional customer service, first-hand expertise, and competitively priced brands ready to perform for any journey to be where you live and play! Our trademark experience has placed us at the top of specialty outdoor retailers in America. Sun & Ski Sports has grown to include 30 stores in 14 states across the country, yet still manages to provide that small store feels with big store competitive pricing. We specialize in equipment, apparel, footwear, and accessories to enhance our customer's active lifestyles and year-round activities including ski, snowboard, bike, run, swim, and more.

The Administrative Assistant is responsible for a variety of tasks to help support the Operations Department at our corporate office for Sun & Ski. This position has dual responsibilities both to provide administrative support to the executive team, as well as manage internal operations of the office. The selected individual must be extremely organized, detail oriented, precise, and be able to remain calm in a fast paced environment. The position requires extensive administrative, people, communication, organizational, and planning skills. The job primarily consists of accumulating reports and data from many different areas of the company to provide master reports for the executive team. Secondarily, the position consists of administrative support to the executive team entailing: clerical aspects, accounting aspects, and store communications. In addition to assisting the EVP/DOS, this person will also support other office personnel on an as needed basis.

Assist Store Operations department developing reports, downloads, and analyses from discipline-specific systems and applications.

Facilitates communication, plans events, distributes information, drafts agendas/letters, and schedules meetings

Monitor expense reports and assist director in tracking and projecting budget needs.

Prepares routine and advanced correspondence including letters, memorandum, and reports.

Daily use of computer software, such as Microsoft Office including Outlook, Excel and PowerPoint to present reports.

Assess business operations and processes of assigned office or business unit to understand procedures, information flows and handoffs, decisions, communications pathways and the like.

Manages executive teams calendar, completes expense reports, arranges all travel and meetings by developing itineraries and agendas, books transportation; arranges hotel and meeting accommodations.

Organizes catering and hospitality for meetings/conferences (internal and external) ensuring quality of presentation and service, and compiling documents for travel related meetings.

Reviews correspondence on behalf of Executive team to ensure priority placement to any outstanding issues, questions, and follow up items.

Proven ability to handle discreet and confidential information, be adaptable to various competing demands, and demonstrate the highest level of customer /client service.

Serve as a member of and/or convene various groups and task forces as requested by the directors, research and prepare background information to assist the directors in his/her responsibilities.

Perform other duties as requested for the overall effectiveness of the department and company.

Administering expense reports

Composing memos upon request

Creating spreadsheets and presentation binders

Managing multiple calendars

Making travel arrangements

Transcribing letters/notes

Updating, maintaining and organizing files

Monitoring project list and timelines

Researching companies and prices for various projects (i.e. - locks, glass, security cameras, store supplies, classified ads, hotels, etc.)

Announcing & tracking training clinics and store contests

Compiling a weekly compliance report which monitors merchandising standards, store audits, replenishment communication, distribution status, training, and social media

Creating & distributing weekly sales awards for the number one seller of the week and the top 30 sellers of the week

Documenting scores for Store Audits monthly

Generating and updating store calendars and hours

Managing & approving supply orders for each location

Three or more years of experience as an office manager or administrative assistant

Highly effective, refined oral and written communication skills and high attention to detail.

Expertise in Microsoft Excel, PowerPoint, Word, and Outlook

Highly professional demeanor in dealing with all levels of management to include executive staff.

Strong organizational skills with the ability to multi-task in an ever-changing and demanding environment.

Ability to handle assignments of confidential nature and maintain highly confidential information.

Strong interpersonal skills with the ability to build relationships.

Good critical thinking skills with the ability to exercise sound judgment.

Works well autonomously.

Ability to work well in a large, cross-functional environment.

Although this position's schedule is M-F and during traditional work hours, weekends or non-traditional work hours may be required for special projects or busy times of the year, or when strict deadlines must be met.